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BU Privacy Notice: Staff and Applicants

Data relating to your job application and our communications with you at that stage is held within our internally hosted database, BOND and relevant electronic files which are secured with permissions. 

BU uses an internally hosted electronic staff record system called CoreHR for staff records. 

More information

There is an individual CoreHR account for each current and former member of BU staff. The information held within CoreHR includes information such as your name, title, addresses, telephone numbers, and personal email addresses, qualifications, job title, salary, payslips, your bank details and next of kin details  and other key aspects of your employment contract with BU.

BOND and CoreHR records about you are accessible to other BU staff to the extent that they require access for the purposes of their role within BU and to fulfil our employment duties with you. BU uses Core Computer Consultants Limited as a data processor to support the running of the CoreHR system.

Some types of information which are held securely within CoreHR will also be separately held in electronic and/or hard copy by the Faculty or Professional Service in which you work including information about any appraisal and development matters and any additional support needs you may have.

Your personal data will also be held in electronic and/or hard copies within files and email folders in individual BU administration departments as appropriate.  This includes information held by our Human Resources (HR), Health, Safety and Wellbeing and Payroll teams, Estates (Parking Permits)in relation to the services they provide to you and to BU, and your interactions with them.  It will also include any information generated through your decision to access additional services provided by or through BU such as the Employee Assistance Programme, Occupational Health, Staff Benefit Schemes, Coaching and development.

Privacy Notice Contents

  1. Introduction

  2. When and how we collect your data

  3. How we hold your data

  4. How and why we process your data for BU purposes

  5. Sharing your data with third parties

  6. Transfer of your data outside the European Economic Area (EEA)

  7. Retention: how long will we keep your data for?

  8. Your rights as a data subject and how to exercise them