We process your information in a number of ways in order to manage the BU estate (land and buildings) on the Talbot, Lansdowne and Chapel Gate sites, so that we can provide a safe, secure, efficient and well-managed environment. This includes:
- Operation of CCTV systems. Data generated through the operation of these systems will in certain circumstances be shared with the police.
CCTV systems are in place in some parts of BU’s estate for the purposes of ensuring a safe and secure environment, preventing crime and anti-social behaviour and facilitating the detection or prosecution of criminal behaviour. CCTV footage is processed in accordance with BU’s CCTV policies and procedures. Access to the footage is securely controlled by BU’s IT security arrangements. We may provide CCTV footage to the police where they believe that a crime has been or may have been committed and we are satisfied that the CCTV footage may assist them in their investigation and disclosure would comply with the data protection legislation.
- Management of car parks and provision of parking permits. This includes sharing data with the third party provider of parking enforcement services.
Your data is processed within BU when we process any application you make for a BU parking permits. A third party provider carries out monitoring and enforcement of the terms and conditions of use of BU car parks. Separate privacy information about this processing is provided on the signs in BU car parks and when you make any application for a BU parking permit.
Trade Union Membership
The recognised unions at BU (UCU and UNISON) are controllers for the personal information connected to your union membership. BU holds some union subscription details in order to process salary deductions for union membership for which you will have given your consent.
Monitoring of staff
All of our IT systems are auditable and can be monitored, though we don’t do so routinely. We are committed to respecting individual users’ reasonable expectations of privacy concerning the use of our IT systems and equipment. However, we reserve the right to log and monitor such use in line with our Acceptable Use Policy and BU Staff and Authorised Users Information Security Policy. BU reserves the right to use monitoring activities to protect against threats to its students, staff and to the university itself.
All staff are all issued with a Smartcard pass that displays their name, staff reference number and photograph. This is a multi-function card and contains key information that is utilised by a number of systems around BU, including for the swipe access system for the entry and exit of our premises . Smartcards details (names, numbers and photographs) are held on BU Servers controlled by Estates and can only be accessed by a restricted number of people. Any data recorded by the Audit Trail Function (Audit Trail Data) will not be used for monitoring individuals, except for the purpose of the prevention and detection of crime or in a life or death situation (see BU’s Code of Practice for Access to Smart Card Data for further details).
BU will use the information it holds as necessary for establishment, exercise or defence of legal claims which are or may be taken against it. For this, your data will be processed by relevant contacts within the Professional Service or Faculty, our internal Legal Services team as well as any external legal advisor and BU’s insurer, U.M. Association Limited. BU uses Shakespeare Martineau LLP for external legal support for employment related disputes.