In this Notice, “BU” "we", "our" and "us" refers to Bournemouth University Higher Education Corporation.  

As an employer BU must meet its contractual, statutory and administrative obligations. We are committed to ensuring that the personal data of our staff and applicants is handled in accordance with the principles set out in our Data Protection Policy and Key Data Protection responsibilities for BU Staff.

This privacy notice tells you what to expect when BU collects personal information about you. It applies to all employees, former BU staff and spouses who are in receipt of pensions, agency staff, volunteers, staff related visitors (such as academic collaborators, external examiners), contractors, secondees, honorary individuals and BU Board and subsidiary company Board members and applicants or proposed appointees for the same. However, the information we will process about you will vary depending on your specific relationship with us, such as your role or contractual status and personal circumstances.

Where we hold information in a form that identifies individuals, it is “personal data”, often referred to as “data” in this Notice.  BU is the controller for this information unless this notice specifically states otherwise. BU’s Data Protection Officer (“DPO”) has oversight over data protection matters within BU.  If you have any questions about this Notice, or any queries or comments on the processing described in this Notice, you can contact the DPO on [email protected], +44 (0) 1202 962472 or Poole House, Bournemouth University, Fern Barrow, Poole BH12 5BB.

From time to time, we will make changes to this Notice.  Significant changes will be notified to you using our main or most common method of communication with you. For current staff, we will communicate these changes to you via email and by posting a news item on the staff intranet. For current job applicants, significant changes will be notified to you via email. For former staff, then significant changes will be notified by email or, if we do not have an email address for you, by writing to you at your residential address.

This notice should be read in conjunction with our Data Protection Policy, Key Data Protection responsibilities for BU Staff and our other relevant policies and procedures. When appropriate we will provide a ‘just in time’ notice to cover any additional processing activities not mentioned in this document.

Please tell us promptly about any changes to the data we hold about you. This is particularly important for your contact details.

Current staff can do this through myHR (also referred to as the Employee Self Service Portal (ESSP)). myHR allows you to make some changes to personal details, view absence records, view, download and print your payslips and P60s, update your bank account details for payroll and view your employment information.  For any other changes to your personal details, please email them through to [email protected].

For current job applicants, please update your contact details via our online recruitment system, Eploy.

Privacy Notice Contents

  1. Introduction

  2. When and how we collect your data

  3. What personal data we process and why

  4. Lawful basis for processing your personal data

  5. How we hold your personal data and for how long

  6. Data Sharing

  7. Overseas transfers of personal data

  8. Your rights as a data subject and how to exercise them

  9. Further Information