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Retention: how long will we keep your data for?

BU Privacy Notice: Staff and Applicants

BU is undertaking a review of its retention policies and future versions of this Notice will contain more specific references to retention periods for different categories of data.

We will aim to retain your personal data only as long as necessary for the purposes of the processing which are explained above, and any secondary purposes such as audit, regulatory and legal record-keeping requirements.

In general, we apply the following principles to determine how long we will keep your data:

  • If you are not successful, the data held by us from the application process will usually only be retained by our HR team for 6 months from the end of the recruitment process for the post applied for.
  • If you are successful, the data held by us from the application process will be retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment.
  • In cases where the University appoints a non EU member of staff, then in order to comply with UKVI requirements, data must be kept for either one year after employment or the date of the compliance/audit check by UKVI.

Privacy Notice Contents

  1. Introduction

  2. When and how we collect your data

  3. How we hold your data

  4. How and why we process your data for BU purposes

  5. Sharing your data with third parties

  6. Transfer of your data outside the European Economic Area (EEA)

  7. Retention: how long will we keep your data for?

  8. Your rights as a data subject and how to exercise them